Learn How to Verify and Rebuild Data in QuickBooks Desktop

QuickBooks Desktop users often encounter errors, particularly with company file issues that arise during tasks like opening, hosting, or creating backups. These problems are typically caused by data damage or corruption within the company file, which can disrupt routine operations. To tackle such challenges, Intuit provides an in-built solution: the Verify and Rebuild Data in QuickBooks Desktop. 

This powerful tool automatically detects issues and applies quick fixes to resolve them. In this article, we’ll dive into what the Verify and Rebuild Data tool is, how to use it to fix company file issues, and more. Let’s get started.

What is Verify and Rebuild Data Utility in QuickBooks? 

The Verify and Rebuild Data utility is an in-built feature in QuickBooks that is designed to identify and repair the common data issue and errors within a company file. It essentially acts as a diagnostic and repair system, helping to ensure data integrity and smooth operation of the software. The “Verify” part checks for errors, while the “Rebuild” part attempts to fix any issues found. 

Read More- QuickBooks Cannot Communicate with the Company File

How to Run the Verify and Rebuild Data in QB Desktop? 

In the section below, we will learn how to verify and Rebuild Data in QuickBooks Desktop to repair data damage, fix related errors, and issues for a smoother work experience. Perform the below steps carefully to make sure of the in-built feature: 

a. Verify the company file data 

• Navigate to Window at the top and select Close All.
• Select File and then click on Utilities.
• Hit on Verify Data. If you see:
  • QuickBooks detected no problems with your data—your data is clean and there’s no need to do anything else. 
  • An error message—search for the same error in our website to learn how to fix it. 
  • Your data has lost integrity—Data damage was found in your company file. Need to rebuild the damages. 

b. Rebuild the data damages 

• Navigate to File at the top.
• Select Utilities and click on Rebuild Data.
• Now, QuickBooks will ask you to create a company file backup before rebuilding. Click OK as a backup is necessary before you can rebuild the file data.
• Choose the location to save your backup copy and click OK. Make sure you are not replacing the already existing company file. Enter a new name in File name and click Save. 
• Once you see the Rebuild has completed message, click OK.

Here’s What to Do If QuickBooks Rebuild is Not Responding

You may see ‘QuickBooks rebuild failed‘ or ‘QuickBooks is not responding‘, and you may be wondering how to rebuild the damaged data. In such a case, you can choose options like rebuilding the issue using QB File Doctor or manually. Follow the steps below to learn how to do this:

1. Run the QuickBooks File Doctor

The QB File Doctor in Tool Hub help users resolve issues with their QuickBooks company files and network connectivity, particularly in multi-user environments. Here’s how to run the utility:

Note: Make sure to get the QuickBooks Tool Hub in the most recent release available.

• Select Company File Issues from the left pane. 
• Hit on Run QuickBooks File Doctor. The tool can take up to one minute or more for the file doctor to open.

Note: If you fails to open the QuickBooks File Doctor, look for QuickBooks Desktop File Doc and open it manually.

• In QuickBooks File Doctor, look for your company file from the drop-down menu. If you can’t see the file, click on Browser and look for your file. 
• Hit on Check your file and click Continue. 
• Enter the QuickBooks admin password to allow the access, then click Next. 

The scan time usually depends on your company file size and can take up to 10-15 minutes. The scan may even say it was unsuccessful even if the issues are fixed. Once done, open your QuickBooks and open your company file. 

2. Manually repair your company file by rebuilding your data

If you are comfortable manually fixing the rebuilding issue, you can view the error you need to fix in the Verify Results window. Before getting started, create a company file backup for data security: 

To manually fix data errors:

• Navigate to the File menu at the top menu bar.
• Select Utilities and then click on Verify Data. The tool will automatically check your file for data issues. 

• In the Verify Results screen, click on Expand All to see the errors. 

• Visit our website to find the steps to resolve the error. If your error doesn’t have an article, we recommend connecting with QuickBooks for help when repairing your company file.

Summary 

So, this was all about the Verify and Rebuild Data utility in QuickBooks Desktop, which helps you identify and rebuild data damage in your company file. We hope the above steps have helped you utilize the tool to overcome data damage and run the related operations smoothly.

For further assistance, it is recommended to connect with Qbookshub professionals. Dial +1(866)409-5111 to talk to the professionals now!